Introduction
These Terms and Conditions govern access to and use of SiriON, including mobile applications, web portals, software services, databases, synchronization systems, academic logbook generators, appointment management modules, clinical documentation tools, image management systems, and associated services.
Definitions
This section defines SiriON, User or Practitioner, Clinical Data, Patient Information, Personal Data, Data Principal, and Data Fiduciary under the platform agreement.
Eligibility
The Platform is intended exclusively for licensed dentists, licensed medical practitioners, postgraduate residents, authorized healthcare institutions, faculty members, and clinical supervisors. SiriON may verify professional credentials and suspend or terminate accounts that fail verification.
Nature of Services
SiriON is a digital organizational and documentation platform that provides clinical case organization, appointment management, academic logbook generation, clinical documentation tools, image management, synchronization and storage services, and progress tracking and analytics. SiriON does not diagnose disease, prescribe treatment, or replace clinical judgment.
Ownership
Ownership of clinical records remains exclusively with the Practitioner, healthcare institution, clinic, or lawful owner under applicable law. SiriON receives only the limited rights necessary to store, synchronize, process, display, backup, and organize such information for operation of the Platform.
Responsibilities
The User shall maintain accurate records, use the Platform lawfully, comply with applicable healthcare regulations and institutional policies, maintain patient confidentiality, and secure all required permissions. The User shall not upload false records, fraudulent entries, prohibited identifiers, or use the Platform for unlawful purposes.
Consent
The User is solely responsible for obtaining patient consent where required, obtaining institutional approvals where required, and complying with ethical standards and healthcare confidentiality obligations. SiriON does not verify patient consent and is not responsible for failures by the User to obtain appropriate authorization.
DPDP Compliance
SiriON shall process personal data in accordance with the Digital Personal Data Protection Act, 2023, the Digital Personal Data Protection Rules, 2025, and applicable governmental requirements. Users remain solely responsible for determining what patient-related information is collected, documented, uploaded, disclosed, or retained through the Platform.
Children's Data
Where Users document pediatric patient information for legitimate healthcare purposes, processing may rely upon applicable healthcare exemptions. Nothing in these Terms authorizes unrelated profiling, behavioral monitoring, advertising, or commercial exploitation of children's information.
Photography
Users shall comply with the Patient Photography Compliance Policy. Users must ensure that appropriate authorization is obtained, institutional policies are followed, images are collected only for legitimate purposes, and unnecessary identifiers are avoided.
Minimization
Users shall upload only information reasonably necessary for treatment documentation, academic requirements, appointment management, clinical record keeping, and healthcare administration.
User Rights
Users may exercise access, correction, erasure, grievance redressal, and nomination rights available under applicable law. Details regarding exercise of such rights are provided in the Privacy Policy.
Security
SiriON implements reasonable security safeguards including encryption in transit, encryption at rest, access controls, audit logging, backup systems, and monitoring and incident response mechanisms. Users remain responsible for device-level security and credential protection.
Breach Response
In the event of a personal data breach, SiriON shall undertake investigation, containment, mitigation, and notification activities in accordance with applicable law and internal incident response procedures.
Logbook Disclaimer
SiriON's logbook generator is an organizational tool only. SiriON does not verify procedure counts, clinical accuracy, faculty approvals, academic authenticity, or institutional compliance. Users remain solely responsible for verifying all reports before submission.
Intellectual Property
All intellectual property rights in SiriON, including software, source code, trademarks, logos, designs, workflows, databases, and interfaces remain the exclusive property of SiriON. Users retain ownership of content uploaded by them.
Termination
SiriON may suspend or terminate accounts for regulatory violations, privacy violations, security risks, fraudulent activity, academic misconduct, or breach of these Terms.
Retention
Personal data, processing records, audit logs, security logs, and related records may be retained in accordance with applicable legal requirements and internal retention policies.
Liability
To the maximum extent permitted by law, SiriON shall not be liable for clinical decisions, treatment outcomes, academic outcomes, user-entered inaccuracies, unauthorized access resulting from User negligence, or indirect and consequential damages.
Indemnification
The User shall indemnify and hold harmless SiriON and related parties from claims arising from failure to obtain patient authorization, privacy violations, institutional policy violations, academic misconduct, regulatory non-compliance, user-uploaded content, or breach of these Terms.
Force Majeure
SiriON shall not be liable for delays or failures resulting from events beyond reasonable control, including natural disasters, cyberattacks, government actions, internet outages, infrastructure failures, acts of war, or epidemics or pandemics.
Dispute Resolution
The Parties shall first attempt good-faith resolution of disputes. If unresolved, disputes shall be referred to arbitration under the Arbitration and Conciliation Act, 1996. The seat and venue of arbitration shall be Hyderabad, Telangana, India, and proceedings shall be conducted in English.
Governing Law
These Terms shall be governed by the laws of India. Subject to arbitration provisions, courts located in Hyderabad, Telangana shall have exclusive jurisdiction.
Amendments
SiriON may modify these Terms from time to time. Material changes shall be communicated through reasonable notice mechanisms, and continued use of the Platform following such notice constitutes acceptance of revised Terms.
Grievance Officer
Users may contact the designated Grievance Officer regarding privacy, compliance, or service-related concerns. Contact details shall be published on the Platform and Privacy Policy.
Entire Agreement
These Terms, together with the Privacy Policy, Data Collection Notice, Clinical Data Processing Agreement, Patient Photography Compliance Policy, Academic Logbook Accuracy Disclaimer, and referenced policies, constitute the entire agreement between the User and SiriON.